TRANSCRIPT
This screen cast will show you how to add a chart to your PowerPoint slide. And the first thing you need to do is come up here to the Insert tab, click Insert and Chart. When you do that you'll notice that an Insert Chart dialogue box appears with a lot of options for the different kinds of charts that you can add to your PowerPoint slide.
Now you can scroll through these either using the scroll bar on the right side of the dialogue box or you can come down here over here and choose a category at a time. I'm gonna choose a pie chart here so I can - an exploded pie, you can see. You can either double click your choice or click it once to choose it and then click "Okay" as shown here.
And what will happen is that PowerPoint will actually launch Excel. So in a minute here you're going to see an Excel spreadsheet preloaded with a little bit of data that you can overwrite with your own data to create your chart.
Now as you can see here you've got four categories and you've got - of data, and you've got a place for the title for your chart. All you need to do is click in a cell in Excel and overwrite the existing information with whatever you'd like.
So for my title instead of the generic Sales, I'm gonna type in Knitters Budget and then what I'm going to do is come down here and change the category names. You can do this later but it's easiest to do it right away as you create the chart.
Notice, too, that you're not constrained to the number of categories that PowerPoint/Excel starts you out with, you can have as many as you want. The important this is that when you add a new category and new data that you see this blue line up here. This blue line is the bounding box that shows PowerPoint what your data range is. And so you need to make sure that this surrounds the new data.
If it doesn't you want to click here until you see this double headed arrow and then drag so that it does bound the information that you want. I'm gonna leave it here because this is all the information that I want right now. Type in your data, keep in mind that neither Excel nor PowerPoint does any of the math for you. If you create a pie chart and the numbers don't add up to a hundred PowerPoint is not going to have a problem with that.
You can see over here as you type in your information that PowerPoint adjusts your chart to match. To minimize Excel and get it out of the way, come up here, click the minimize button on Excel and then you can expand PowerPoint. And what you're probably gonna want to do after you create a chart is to give it a little bit of oopf. We're gonna come up here to chart tools design tab, go to the chart layout section and choose a chart layout that you find attractive. You have several options and what you see here is gonna change depending on the type of chart that you chose.
You're also going to want to click one of the chart styles. You have a lot of options when it comes to these. Some of them look really, really good. There are some 3-D options for charts that make them just pop.
I'm gonna chose one of these here. All you have to do is click, that's automatically applied to your chart and you can see your series values here. And that's it. That's how you create a basic chart in PowerPoint.